Coworking Visitor Management
Manage visitors across dozens of member companies from a single lobby kiosk. Each company gets its own private visitor log while sharing the same front door.
Coworking spaces have a visitor management problem that traditional office software ignores. You have one lobby, one front door, maybe one receptionist, but dozens of separate companies behind that door. Each company needs to track their own visitors without seeing anyone else's data. That tension between shared infrastructure and private operations is exactly what VisitorLog was designed to handle.
Every member company in your coworking space gets their own tenant account with a physically separate database. Not row level filtering on a shared table, but an actual isolated database that other tenants cannot query or access. Each company configures their own check in fields, notification preferences, security mode, and visitor types. When a visitor arrives and scans the lobby QR code, the system routes them to the correct company based on who they are visiting. The host at that company gets the notification. Other companies know nothing about it.
For the coworking operator, the self service kiosk changes the game. Install the free Android kiosk app on a tablet at reception and visitors handle their own check in without staff involvement. The kiosk shows customizable welcome slides when idle, your coworking brand front and center, and switches to the check in flow when someone taps the screen. Dual display support means you can run a welcome screen for visitors on one side and a live tactical dashboard for your community manager on the other.
The security model flexes to match how coworking spaces actually operate. Standard mode captures the basics like name, company, and who they are visiting. That keeps things fast and friendly for the creative agency downstairs that gets walk in clients all day. Meanwhile, the law firm on the third floor can enable enhanced security with NDA signatures and ID verification for their visitors, all within the same building and the same system. Each company picks the security level that fits their needs. The QR code check in process works on any phone without an app download, which matters in a coworking lobby where visitors are often first timers who have never been to the space before. Nobody wants to fumble with an app install when they are already running late for a meeting.
Key Features for This Use Case
Per Tenant Database Isolation
Each member company gets a physically separate database. Tenant data is not mixed in shared tables. Company A cannot see, query, or accidentally access Company B's visitor records.
Self Service Kiosk
A free Android kiosk app turns any tablet into a lobby check in station. Visitors handle their own sign in without staff help, perfect for unstaffed reception desks.
Flexible Security Modes
Each company picks their own security level. A design studio can use standard check in while the accounting firm next door requires NDA signatures and ID verification.
QR Code Check In
Visitors scan a single lobby QR code with their phone and get routed to the correct member company. No app to install and no account to create. Works for first time visitors who have never been to the space.
Multi Facility Support
Coworking operators with multiple locations manage all of them from one dashboard. Each location gets its own QR code, kiosk, and settings while reporting rolls up to a single view.
Custom Welcome Slides
The kiosk displays branded welcome slides during idle time. Show your coworking logo, community events, house rules, or sponsor messages on the lobby screen.
Frequently Asked Questions
How does coworking visitor management keep tenant data separate?
Can a coworking space run a self service visitor kiosk without a receptionist?
Do all companies in a coworking space have to use the same security settings?
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